Were seeking a highly organized Administrative Officer to manage daily office operations and provide support to both the Site Manager and staff. This role is key to ensuring smooth administrative processes, from managing petty cash and vendor invoices to organizing meetings and maintaining accurate records.
Main Responsibilities:
Coordinate the day-to-day administrative requirements of the Colombia office.
Support the Site Manager with monthly management meetings and documentation.
Track and control administrative expenses and manage the annual office budget.
Process and submit relevant invoices to the Finance team.
Schedule internal and external meetings, including teleconferences.
Organize and maintain filing systems and contact databases.
Prepare and edit letters, presentations, reports, and internal communications.
Manage petty cash funds and reconciliations.
Supervise support staff (e.g., cleaning and pantry personnel).
Support with coordination calls to existing or potential clients if required.
Requirements:
Bachelors degree in Business Administration, Office Management, or related field.
2+ years of experience in administrative roles, preferably in multinational or fast-paced environments.
C1 English Level
Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
We Offer:
-Salary: 3.800.000
-Schedule: Monday to Friday 8:00am-5:00pm
-Permanent Contract