The candidate needs to hold a visa.
Company Brief:
We empower businesses to expand effortlessly by connecting them with top-tier talent from LATAM. Through our Talent-as-a-Service model, we handle the entire hiring, onboarding, and management process—ensuring fast, cost-effective, and compliant talent acquisition.
Position Overview:
We are seeking a proactive and highly organized Executive Assistant to support our team with a variety of administrative tasks. The ideal candidate will be detail-oriented, able to handle multiple tasks simultaneously, and possess excellent communication skills. This role is essential for ensuring smooth operations and supporting various business functions from a remote location.
Responsibilities:
Manage and organize schedules, appointments, and meetings for executives or team members, including coordinating logistics and preparing necessary materials.
Handle email correspondence and communications, including drafting, responding, and prioritizing messages as needed.
Perform data entry and maintain accurate records, including updating databases, preparing reports, and managing documentation.
Assist with project management tasks, including tracking progress, setting reminders, and coordinating with team members.
Conduct research and gather information to support various business needs, including market research and competitive analysis.
Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
Provide customer support by responding to inquiries, resolving issues, and managing client interactions professionally.
Perform other administrative tasks and special projects as required, and other activities the company may require from you.
Qualifications:
Proven experience as a Virtual Assistant or in a similar administrative role
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
Strong written and verbal communication skills, with a professional and courteous demeanor
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides)
Familiarity with project management tools (e.g., Asana, Trello) and communication platforms (e.g., Slack, Zoom)
Ability to work independently with minimal supervision and handle sensitive information with discretion
High school diploma or equivalent; associate’s or bachelor’s degree in Business Administration or related field preferred