Job Title: Administrative Assistant
Job Description: The Administrative Assistant performs various activities related to the maintenance of associate and office records for company business. Answers the telephone. Assists in payroll, billing, and other clerical functions. Its very important that this person has the ability to communicate with all the team and can pass appropriate messages according to the needs of the business.
Responsibilities:
ESSENTIAL FUNCTIONS:
Answers telephone, directs calls, and takes messages using good telephone technique.
Greets and assists everyone who comes into the office in a professional and courteous manner.
Data entry into Maximizer of all new clients, prospective clients, associates, and vendors.
Sets appointments for new applicants and explains the initial application process.
Assists with recruiting; i.e., tracking incoming calls, number of applicants, and new hires.
Assists Staffing Coordinator with checking associate work references.
Photocopies all appropriate identification of new associates.
Verifies valid licenses and certifications with the appropriate licensing body.
Handles incoming/outgoing mail.
Prepares new hire packets, new client homecare record books, and client information packets.
Prepares time sheets for payroll processing by sorting and alphabetizing them.
Mails weekly invoices to clients.
Distributes weekly payroll checks to associates.
Keeps office supply inventory and orders supplies as needed.
Skills and Qualifications:
Hard and Soft Skills:
High School graduate or equivalent with two years of business experience.
Basic office and computer skills, and organizational abilities.
Excellent interpersonal relations abilities.
Excellent telephone skills.
Knowledge of common medical terminology.
Able to work independently, demonstrating sound judgment.
Read, write, speak, and understand English as needed for the job.