Position: Project & Estimating Coordinator
Job Type: Full-time (40 hours/week)
Location: LATAM (Remote, US-Mountain Time hours)
Salary: $8.00 - $9.50/hr
Overview
We are seeking a proactive and persistent a Project & Estimating Coordinator to support project managers and leadership in managing budgets, estimates, and project data. The role blends financial oversight, construction administration, and project coordination, with a focus on helping the team produce accurate budgets, track project costs, and maintain organized records in Buildertrend.
The ideal candidate has a strong construction background with experience in estimating, project documentation, and administration. They should be detail-oriented, capable of reviewing bids and plans, and comfortable working with historical project data to develop preliminary budgets. By ensuring accuracy and efficiency in the estimating and project coordination process, this role will directly contribute to keeping projects on time, on budget, and client expectations exceeded.
Key Responsibilities
Estimating & Budget Support
-Prepare and assist with preliminary budgets using historical project data and estimating tools
-Review subcontractor and supplier bids for accuracy, verifying quantities, rates, and alignment with project plans
-Support project managers in analyzing costs, validating estimates, and flagging discrepancies
-Assist in organizing and improving company data to accelerate budget development for new projects
Project Coordination & Administration
-Maintain up-to-date project information in Buildertrend, including budgets, schedules, and invoices
-Support project managers with weekly updates, schedule tracking, and progress reporting
-Assist with accounts receivable tasks, invoicing, and tracking client billing
-Organize and manage project documentation, ensuring accuracy and compliance with company standards
Operational Support
-Provide consistent oversight on financial and administrative details so project managers can focus on client and site management
-Help identify inefficiencies in workflows and propose process improvements
-Assist leadership in preparing project data and reports for client meetings and internal reviews
Preferred Skills & Qualifications
-3+ years of experience in construction estimating, project coordination, or related administrative support
-Minimum 2 years of experience supporting US businesses
-Bachelor’s degree in Civil Engineering, Construction Management, Architecture, or related field preferred
-Strong knowledge of construction processes and terminology
-Ability to read and interpret construction plans and bid proposals
-Proficiency in AutoCAD, SketchUp, or similar design/drafting software
-Strong attention to detail with proven financial and organizational skills
-Excellent English communication skills (written and verbal)
-Proficiency with construction/project management or accounting software (Buildertrend, Procore, or similar)
-Comfortable working US-Mountain Time hours
Nice-to-Have (Bonus Skills)
-Experience with Buildertrend software specifically
-Background in residential remodeling or high-end construction projects
-Ability to leverage AI or digital tools for estimating and data analysis
-Prior experience supporting U.S.-based construction companies remotely
-Spanish language skills (to support subcontractor communication)