Our Company:
Salvatech is passionate about delivering results with the best talent in each industry. We create innovative solutions, which deliver exceptional outsourcing services, creating value for companies to grow their staff abroad. At Salvatech, we pride ourselves on the amazing team culture we have built in our company! Seeing our employees happy and comfortable is one of our top priorities.
Location: Salvatech - Colombia Remote
Environment: Colombian and International Teams
Language: English Advanced
Full-time / Monday to Friday, Office Hours PST
Salary: $3,800,000 - $4,000,000 COP
Role Summary:
We are looking for a proactive and adaptable Executive Assistant to support a busy dental practice owner based in San Francisco. This role requires someone who can anticipate needs, stay several steps ahead, and seamlessly manage both personal and business tasks. A background in the dental field or healthcare operations is highly valuable to effectively track KPIs and manage operational workflows.
Responsibilities:
Personal Executive Support
Manage complex personal and family calendars: appointments, travel, school schedules.
Sort, filter, and respond to emails; prioritize and reduce inbox clutter.
Coordinate travel, home services, errands, and online shopping/returns.
Organize purchases, returns, gifts, and follow up on deliveries.
Monitor bills, subscriptions, and important personal reminders.
Dental Practice Support
Own and maintain calendars for meetings, CE courses, vendor interactions, and work-life balance.
Manage inbox: draft and respond to emails, organize threads, and flag priorities.
Coordinate with the marketing team for content delivery and scheduling.
Track and report on key performance indicators (KPIs) weekly.
Follow up on pending tasks with internal and external stakeholders.
Support the hiring process: screen candidates, schedule interviews, prepare onboarding materials.
Handle patient communications (non-clinical): post-op check-ins, treatment reminders.
Track lab cases and ensure timely processing and follow-up.
Tools Youll Use:
Gmail, Google Calendar, Google Drive
Notion, Trello, or ClickUp
Slack, WhatsApp
Zoom or Loom
Canva and Instagram (for light content tasks)
Daily Expectations
1015 minute daily check-in (live or voice message)
Morning dashboard update
End-of-week recap with updates and improvement suggestions
Qualifications:
24 years of experience as an Executive Assistant or similar role.
Fluent in English; Spanish preferred; Italian is a plus.
Familiarity with the dental or healthcare industry is a strong advantage.
Solid understanding of San Francisco/Bay Area lifestyle and costs.
Excellent organizational, communication, and multitasking skills.
Research-driven and solutions-oriented mindset.
Discreet, professional, and trustworthy.