Position: Executive Personal Assistant
Location: 100% Remote
Employment Type: Full-time (Contractor)
Compensation: $600 USD/month
About the Role
An Executive Personal Assistant is required to provide full-time support in managing day-to-day operations, client interactions, and business development activities. The role is fully remote and contractor-based.
The successful candidate will work closely with leadership, ensuring smooth operations, clear priorities, and timely execution of projects. This position offers the opportunity to be involved at the ground level of a growing international business with exposure to recruitment, client management, and digital operations.
- Responsibilities
*Executive Support
Manage calendars, schedule meetings, and coordinate calls.
Handle inbox management, draft communications, and ensure follow-ups are completed.
Maintain organized systems for documents, tasks, and project tracking.
*Business Operations
Support recruitment workflows: posting job ads, managing candidate communication, and tracking applications.
Assist with client communication, proposals, and onboarding.
Keep databases, spreadsheets, and reports accurate and up to date.
Conduct research on industries, companies, and candidates as needed.
*Marketing & Growth Support
Assist with LinkedIn/social media management: posting updates, engaging with contacts, and tracking leads.
Draft outreach messages, marketing materials, and light content creation.
Support lead generation activities and maintain sales pipelines.
*General Support
Manage recurring administrative and operational tasks.
Provide occasional personal assistance tasks to ensure smooth day-to-day management.
- Key Qualities Required
Highly organized and detail-oriented.
Tech-savvy and comfortable with tools such as Google Workspace, LinkedIn, CRM/ATS platforms, and Canva.
Strong written and spoken English.
Resourceful and solution-oriented with the ability to work independently.
Comfortable in a fast-paced, entrepreneurial environment.
Discreet and trustworthy with confidential information.
Proactive, dependable, and self-driven.
- Qualifications
Prior experience as an executive assistant, virtual assistant, or in business operations (recruitment or HR experience is a plus).
Strong communication and organizational skills.
Ability to manage multiple tasks, prioritize effectively, and meet deadlines.