Job Summary:
The Office Analyst plays a crucial role in supporting the efficient and effective operation of the office by analyzing and improving various administrative processes. The analyst works closely with different departments to identify areas for improvement, implement solutions, and ensure smooth day-to-day operations of the infrastructure and facilities projects.
Supervisory Responsibilities: (If Applicable)
Assist in various administrative tasks such as data entry, filing, and document management.
Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.
Coordinate and schedule appointments, meetings, and events.
Monitor and maintain office supplies inventory, placing orders as needed.
Ensure the office is clean, organized, and presentable at all times.
Address basic maintenance issues and liaise with relevant service providers.
Communicate effectively with internal team members and external stakeholders.
Draft, edit, and proofread correspondence, reports, and other documents as required.
Accurately enter and update information in databases and spreadsheets.
Maintain organized and up-to-date records of various office-related activities.
Provide general support to managers and executives as needed.
Assist in the preparation of reports, presentations, and other documentation.
Performs other related duties as assigned.
Qualifications:
Bachelors degree in related field of study. (Engineer, business administration or related)
Bilingual: English/Spanish
2+ years of professional working experience.
Strong analytical and problem-solving skills with the ability to identify and address operational challenges.
Excellent verbal and written communication skills to convey complex information clearly.
Proficient in using office productivity tools (e.g., Microsoft Office, Google Suite) and familiarity with relevant business software.
Experience in project management with the ability to manage multiple tasks and deadlines.
Strong attention to detail to ensure accuracy in data analysis and process documentation.
Ability to work collaboratively with cross-functional teams and departments.